Wedding reception ballroom at Village Beach Club
Section 6 Β· Info & Policies

Outer Banks Wedding FAQ

Everything couples ask us about planning an oceanfront wedding at Village Beach Club in Nags Head.

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Where is Village Beach Club?

Village Beach Club is an oceanfront beach club at 5805 S Seachase Dr, Nags Head, NC 27959, on the Outer Banks of North Carolina.

How much does a wedding at Village Beach Club cost?

Ceremony fees are $1,000 plus $15 per chair for under 50 guests, or $2,000 plus $15 per chair for over 50 guests. Reception venue fees are $2,500 (Mon–Thu) or $3,500 (Fri–Sun) for under 50 guests and $5,000 (Mon–Thu) or $7,500 (Fri–Sun) for over 50 guests. Dining is priced per guest from $49.

How many guests can Village Beach Club accommodate?

Gather Event Hall seats up to 164 guests with an indoor dance floor, using 20 round tables of eight and a head table for four. The Poolside Veranda, Oceanfront Terrace and Ocean View Room & Bar add space for cocktail hour and lounge seating.

What is included in the reception venue fee?

Exclusive access to Gather Event Hall and the Poolside Veranda, tables and chairs, a dedicated VBC Event Manager, and setup and breakdown. Larger celebrations also include the Oceanfront Terrace (tent rental available).

Can we rent the entire club?

Yes. For larger celebrations an entire club rental is available as an add-on for $15,000.

Is a wedding planner required?

Yes. A wedding planner is required, and you will work with a dedicated VBC Event Manager.

Can we bring an outside caterer?

Outside catering is welcomed from an approved vendor list. All outside vendors must be licensed and insured.

How does the hosted bar work?

You set a maximum spending amount before the event. Drinks are charged at menu price against that balance, we notify your contact at 75%, and at the limit the bar converts to a cash bar, closes, or stays hosted if you approve a higher limit. The minimum hosted limit is $1,500 or $15 per adult guest, whichever is greater.

What is the payment schedule?

A 25% deposit at signing, 25% at six months, 25% at 90 days, and the final balance due 14 days before the event.

Are there service fees or taxes?

Yes. Applicable state taxes and an additional 22% service fee are applied to all food and beverage.

When are the guest count and menu due?

Final menu selections are due 30 days prior and the final guest count is due 14 days prior.

Is there a children’s menu?

Yes. The children’s menu is $22 per child (ages 2–12) and includes an entrΓ©e, a choice of French fries or fruit cup, and juice or soda.

Do you offer vegetarian or vegan options?

Yes. The menu includes vegetarian plated entrΓ©es and risotto, and vegan options are available upon request.

Where can our guests stay?

Guests can choose oceanfront estates, couples cottages and condos listed on our vacation rentals pages, or stay at Hotel Manteo, Trademark Collection by Wyndham.

Policies

Payments & Policies at a Glance

Payment Schedule

  • 25% deposit at signing
  • 25% at 6 months
  • 25% at 90 days
  • Final balance due 14 days prior

Service Fee & Tax

Applicable state taxes and an additional 22% service fee are applied to all food & beverage.

Catering & Vendors

Outside catering is welcomed from an approved vendor list. Outside vendors must be licensed & insured. A wedding planner is required.

Timeline

  • Final menu selections due 30 days prior
  • Guest count due 14 days prior
  • All pricing subject to seasonal demand
Keep Planning

More Wedding Planning Resources

Wedding Packages & PricingVenue fees, dining packages, bar and policiesWedding Catering MenuAppetizers, plated dinners, buffets and stationsVenue Spaces & Floor PlansGather Event Hall, Poolside Veranda, Ocean View RoomBeach Wedding CeremoniesSay β€œI do” on the sand in Nags HeadIntimate Weddings & ElopementsCelebrations for under 50 guestsRehearsal Dinners & Welcome PartiesWelcome parties, luncheons and farewell brunches
Weddings & Private Events

Plan Your Celebration at Village Beach Club

Tell us your date, guest count and the kind of celebration you have in mind. Our event team will follow up with availability, pricing and next steps.

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(252) 480-2222 Β |Β  management@vbcobx.com Β |Β  5805 S Seachase Dr, Nags Head, NC 27959